It’s that time again—the Biennial Survey & Library Needs
I’ve gotten a few emails from Selectives that have already
completed the survey—and at least one question concerning how to answer
These are the questions in which you are asked to estimate
the number of users for your entire collection and the number of users for your
depository collection as a discrete sub-set. To complicate things even
more, the questions ask you to give both a potential user count and an actual
user count of these two user groups.
Looking again (and again!) at these questions and
remembering what other Regionals have said about them, I offer you this
suggestion from one of my Regional colleagues:
. . . we based our answers to
question 2 on the state's population (potential) and our institution's number
of student/staff/faculty (actual). Question 2a was our institution's number of
student/staff/faculty (other library services users) and a semi-educated guess
(number of depository services users).
I realize that not every one of you keeps separate stats for
users of depository services; but if you do, that’s your answer to “2a: Number
of Depository services users.” However, if you do not keep stats, you
really will have to do a rough estimate based on your experience with the
collection; and since this same question seems to show up regularly on the
Biennial Survey, you might consider keeping stats on depository usage—beginning
right now—so you’ll be prepared for the next survey.
For those new coordinators who have never done a Biennial
Survey, please ask me or Abby to assist. The survey is not something to
fear, but it is mandatory. GPO will not let you rest until you’ve turned
And, finally, if you haven’t been able to locate the survey
yet, here’s a screen shot of what it looks like on the FDLP Desktop:
LSU Libraries and Louisiana Tech University’s
Prescott Memorial Library have been honored by U.S. Government Publishing
Office as 2015 Libraries of the Year.
The 2015 Libraries of the Year are regional Federal
Depository Library Program libraries recognized for demonstrating leadership,
innovation and commitment to providing free public access to federal government
The two Louisiana libraries have been providing
services to Louisiana residents since the 19th century, ensuring that government
documents are accessible and up-to-date for patrons.
The libraries helped work with Southern University
in New Orleans to reopen its library almost a decade after the destruction left
behind by Hurricane Katrina. After hurricanes Katrina and Rita, librarians
recovered and reassembled government collections at damaged depository
libraries to restore public access to government information at all of the
state’s 27 federal depository libraries.
The other library named this year is The University
of North Texas Libraries.
The Louisiana and Texas libraries receiving this
honor serve as another example of the critical role libraries play in helping
GPO provide the public Government information,” said GPO Director Davita
Vance-Cooks. “These libraries are valuable partners to the FDLP and an
incredible resource for the American people. GPO has such a rich history with
libraries that dates back to 1895 and they have proven to be the backbone of
Keeping America Informed.”
The LSU Libraries has been a depository for federal
government publications since 1907 and has a substantial number of U.S.
documents issued before and after that time. The libraries became a Regional
Depository Library in 1964 and was designated an official depository for U.S.
Patents in 1981. The patent collection includes all patents issued from 1871 to
the present. Stephanie Braunstein is the LSU Libraries Head of Government
Documents & Microforms.
For more information on the LSU Libraries, visit
lib.lsu.edu. Information on the Louisiana Tech Prescott Memorial Library can be
found at http://www.latech.edu/library/.
What follows is a message I sent out to Bayoudoc-L just a bit ago. If you missed it in your inbox, please read now and respond appropriately. I hope to see quite a few of you there! I know how hard it is to get funding; but, especially for you new coordinators, attending an FDLP/DLC Conference/Meeting is an experience that can cement all of the ideas and ideals of the FDLP together into something meaningful and coherent!
Today is a good day—a government shutdown has been
(temporarily?) avoided; and those of us planning on being at the FDLP/DLC
meeting in Arlington/DC can, hopefully, stop worrying that we will have to
cancel flights, rooms, etc.
I believe that I sent out an email some time ago asking who
from Louisiana would be attending. So much has happened since then that I
could use a refresher. So, if you are going to be at the FDLP/DLC
conference/meeting this month, please let me know. If you are going to be
there, I will then forward to you details about two lunch meetings taking place
to which you will probably want to go.
The first is the usual lunch between Regionals and their
Selectives. Since both Abigail and I will be there, we’ve got the
Regionals covered—we just need to know which Selectives we will be lunching
The second is a lunch meeting with the ASERL area
libraries. Again, the Regionals are expected to attend; and their
Selectives are invited to participate. It will be a great opportunity to
learn more about ASERL and its Collaborative Federal Depository Program (an
important element of which is the ASERL Disposition Database that we all now
use for our N&O processes).
So, tell me if you’ll be there; and I can forward all of the
pertinent info to you. Arlington/DC in early fall is usually lovely—the
weather still sunny but getting “crisp” enough to need a jacket—especially at
night. Quite a treat for us Louisianans for whom fall is just a word for what
happens after you trip.
Congratulations to Harold Isadore, FDLP Coordinator from Southern University Law Center, Oliver B. Spellman Law Library in Baton Rouge, on his recent retirement. He will be missed by me and his colleagues!
His replacement is an LSU SLIS graduate, Angela Mason. Welcome, Angela, to Louisiana's Government Documents Community!
Here is her contact information: 225-771-4928 X132
FYI: We have two new coordinators in Southern Louisiana--both in NOLA. First, a rather belated welcome to Bea Calvert at Loyola's Monroe Library and, second, a welcome to Jennifer Creevy at Our Lady of Holy Cross College's Kern Library! So happy you both have joined our ranks and looking forward to working with you to provide free Federal Government Information to your patrons and to the citizens of Louisiana!
New Visits!--For photos of all visits, look immediately below this text section:
November was the month for visiting Southern University Baton Rouge 's two Selectives: John B. Cade and the Southern University Law Center Library. Cade is going through some physical changes as it continues with a long-range remodeling plan. The final results of the remodeling will be impressive. In spite of these changes, the Depository Collection is being made available to patrons--and is being used. Plans to switch to a more electronic collection are also in the works.
The Law Center Library is a well-organized and heavily-used space. Patrons requested issues of the CFR during the short time I was there, proving how vital a good government documents collection is to an academic law library.
During a recent (summer 2009) visit to two selective depository libraries in New Orleans, I decided to take photos as reminders of my visit. The first library I visited was at Our Lady of Holy Cross College. The lovely and serene environment of the campus made my visit a special treat.
The second library on my visit was at Xavier Universityof Louisiana. The library there is breathtakingly beautiful; and Paula Singleton, the Government Documents Librarian, has created some eye-catching displays.
Visiting Southern in Baton Rouge
L to R: Ruth J. Hill, Director of Law Library; Harold Isadore, Government Documents, Law Library; Charlotte Henderson, Government Documents, Cade; Rose Herbert, Government Documents, Law Library
Our Lady of Holy Cross College
Sr. Helen Fontenot, Diana Schaubhut, and Ramesh Parikh pose in front of the FDL Eagle.
Xavier University, New Orleans
Paula Singleton and I stand in front of a patriotic display at Xavier.
Robert Tapella, Public Printer, Visits Law Library of Louisiana
Georgia Chadwick, Bob Tapella, Miriam Childs
The First CFR Volume
Seen at LLA, 2009
Laurel Sammonds, GA at LSU
SuDoc Lounge #1: September 25, 2008, LSU Docs Hosts Dr. Mark Gasiorowski Who Speaks on Iran
Doris, Stephanie, and Elissa Wait for the Event to Begin--and Watch Over the Food!
Celebratory Cake Cutting
Dean Jennifer Cargill Prepares to Cut First Slice of Cake
On September 28, 2007, LSU's Middleton Library Celebrated its 100th Year as a Federal Depository Library. Invited guests included local dignitaries, representatives from other Louisiana depository libraries, friends of the LSU libraries, the LSU community and the general public. LSU received a crystal plaque from the Government Printing Office to honor the school’s public service. Numerous displays highlighting the resources available in government documents were mounted throughout the LSU Libraries, and a reception was held following the formal presentations and acknowledgments.
Initiative I: All Libraries – Government information in federal depository libraries in Louisiana is available and accessible to all residents of the state in appropriate formats, including on the web and in the physical collections of the state’s federal depository libraries. Actions/Plans: To accomplish this: 1.1 The regional depository libraries, Louisiana State University and Louisiana Tech University, shall establish and administer discard procedures in order to ensure that an adequate number of physical documents are retained within each region of the state. 1.2 The regional depository libraries will maintain an awareness of retrospective collection development efforts being undertaken by selective depositories and will, to the extent possible, coordinate and encourage these efforts. 1.3 Selective depository libraries will carry out the weeding process in accordance with guidelines set forth by the U.S. Government Printing Office, the regional depositories, and possibly the Association of Southeastern Research Libraries. 1.4 All libraries will regularly assess the needs of users as a basis for selection, acquisition, and maintenance of depository library collections, and shall maintain a written collection development policy based on these needs. 1.5 Each federal depository library in Louisiana will maintain a policy of free public access to depository collections. 1.6 Each depository library shall maintain an adequate record of its holdings that shall be available for use by the general public. Adequate is defined as sufficient to allow a library user to discern whether a specific document is available for use in the library and to easily distinguish the publication’s location and format. 1.7 Within budgetary constraints, each depository library shall acquire the bibliographic tools, depository items, and commercial indexes that are needed to facilitate verification, acquisition, and retrieval of government information. 1.8 Each depository library shall provide bibliographic control for government information in all formats that is comparable to that of other library materials. 1.9 If possible, each depository library will include bibliographic records for government information in all formats in the library's public access catalog and provide live links in these records to resources that are available online. 1.10 Within budgetary constraints, each federal depository library in Louisiana shall provide the equipment needed for accessing the depository collection, such as readers, printers, computers, or other appropriate equipment, and shall upgrade this equipment on a regular basis.
Initiative II: All Libraries – Federal depository resources in Louisiana are used efficiently through cooperative agreements and networking. Actions/Plans: To accomplish this: 2.1 If possible, each depository library shall integrate government information holdings into state and national bibliographic control systems, such as OCLC. 2.2 Depository libraries shall provide efficient interlibrary loan services for government information in appropriate formats and shall encourage non-depository libraries to request government information in appropriate formats for their library users. 2.3 Each depository shall monitor the FDLP-L and Bayoudoc listservs for news and announcements relating to the depository program. 2.4 To the extent possible, each depository library shall support the collection needs of regional Centers of Excellence. Centers of Excellence will be developed in the state as necessary and if practical.
Initiative III: All Libraries – Federal depository libraries in Louisiana meet or exceed the public service standards established by the U. S. Government Printing Office. Actions/Plans: To accomplish this: 3.1 Depository libraries shall provide reference service using government information in appropriate formats that is comparable to reference service given using other library material. 3.2 The regional depository libraries will encourage continuing education for depository library staff as well as for non-documents librarians. Such continuing education includes, but isn’t limited to: webinars provided by GPO or federal agencies; participation in the annual Depository Library Council Meeting; and usage of training materials housed on the FDLP Desktop. 3.3 The chief administrator/director of each depository library shall encourage participation in continuing education programs by the depository library staff. 3.4 Depository libraries shall cooperate with non-depository libraries by providing reference and information services upon referral. Initiative IV: All Libraries – Promote and increase awareness within Louisiana of the federal depository program as well as other government information programs. Actions/Plans: To accomplish this: 4.1 Each depository shall establish and maintain an effective public awareness program which should include outreach to nearby non-depository libraries, and which should take advantage of the marketing materials available from GPO. 4.2 Each depository will establish an online presence to publicize its federal documents collection and associated services. The online presence could be established on venues such as Facebook, Twitter, institutional home page, or library home page. 4.3 Individual documents librarians and staff are strongly encouraged to give presentations at local and national conferences; publish articles about library documents programs and services; and develop a documents component to bibliographic instruction courses if possible.
Initiative V: Regional Depository Libraries – Ensure the future availability of federal government information in federal depository libraries in Louisiana by encouraging preservation efforts. Actions/Plans: To accomplish this: 5.1 The regional depository libraries will encourage the selective depositories in Louisiana to participate in state-wide preservation and disaster response planning efforts. 5.2 The regional depository libraries will monitor the development and implementation of digitization efforts by the U.S. Government Printing Office and communicate with selectives regarding such initiatives. 5.3 The regional depository libraries will encourage effective collaboration and communication between all Louisiana depositories participating in digitization projects. 5.4 The regional depository libraries will monitor, and to the extent possible coordinate, the development of local digital collections of government information.
We certify that the above State Focused Action Plan represents a group effort and is based on the responses to the FDLP Library and State Forecasts from FDLP members in this state or Federal depository region. Individuals with primary responsibility for FDLP collections within our state(s) have met, discussed our state and individual FDLP Forecast questionnaire answers, and collaborated to document the goals and actions or plans for this State Focused Action Plan. The following individuals participated in the completion of this questionnaire for the state of Louisiana:
Stephanie Braunstein, Louisiana State University Rita Franks, Louisiana Tech Miriam Childs, Law Library of Louisiana Howard Coy, Vernon Parish Library Carla Pritchett, Tulane University School of Law Melanie Sims, Louisiana State University Law School Lori Smith, Southeastern University
Questionnaire for FDLP Selectives
Finally, Instructions for the Scanner!
Laurel Sammonds poses before her instructional poster.
LLA GODORT UPDATES AND NOTES
As new GODORT chair, I will be using this blog to publish news and other information about GODORT. This will allow a "one-stop-shopping" feature for keeping up with the latest about Louisiana Depository/Documents Libraries. Watch for info here in the future; I will post news about things like committee appointments and liaison reports.
Comments from You All Concerning Regional Issues
Ferol Foos: Monitor GPO activity and depositories' responses then inform our state's selective depositories on a regular basis plus alerts as needed. Leadership role in state & local gov docs organizations and activities. Respond to discard lists within the established deadline of 2 wks or give target date with explanation of the delay. Institutional staffing to continue minimal service to selectives during regional libn position vacancies, including extended leave. Institutional paraprofessional/clerical support for libn. Institutional support for libn attendance at FDLC meetings at least once a year, preferrable twice. Advice & support upon request to selectives including on-site visits as needed. Assist/supplement selective institutional training of their new fed gov doc staff. Howard Coy: . . . I would like (I think you already do) for regionals to serve as the next level up in the food chain to GPO. What I mean is to serve as an liaison between the selectives and GPO, providing interpretation and direction concerning rules and policies, etc. Keeping us abreast of the latest directions, trends, etc. And knowing the selectives, our strengths and weaknesses, help with training and direction to improve the overall depository service in the state. And especially help new Document Librarians by providing guidance and/or suggestions. And continue to provide access to Regional's great collectionns. I see regionals as our immediate supervisors.
NEWS FROM LSU'S MIDDLETON REGIONAL FDL #222
April 2008: Middleton Library Government Documents is pleased to announce that we have a new Library Associate on staff, Debbie Cannon. We are looking forward to working full-time with Debbie, who was previously one of our GA Students.
March 2008: Elissa S. Plank, Student/Circulation Supervisor in Middleton’s Government Documents and Microforms Department, is this year’s winner of the Louisiana Library Association’s (LLA) Lucy B. Foote Award. The award goes to an LLA member who works with library special collections and who has “made an outstanding contribution to the library profession.”
Ms. Foote, for whom the award is named, was during her lifetime (1893-1973) a Louisiana special collections librarian, a documents librarian, a head of cataloging at LSU, and compiler of the “Official Publications of the State of Louisiana, 1803-1934.”
Elissa S. Plank, 2008 Lucy B. Foote Award Recipient
New Displays at Middleton for Summer/Fall 2008
Debbie Cannon in Front of New Display: "Flashback to the Election of 2000"