Wednesday, October 8, 2014

Gov Docs at Our Lady of Holy Cross College's Blaine S. Kern Library Celebrates Constitution Day

Front Door of Kern Library
Bound volume of the Constitution surrounded by facsimiles of historical documents

"On September 17, 1787, the delegates to the Constitutional Convention met for the last time to sign the document they had created."   From:
Thus, every year, on September 17, many Federal Depositories celebrate Constitution Day with displays and events.  Here are some photos from the Blaine S. Kern Selective Depository Library at Our Lady of Holy Cross College in New Orleans.

Display of Secondary Sources

More secondary sources

Wednesday, September 10, 2014

New Librarian at LSU!

Meet our newest member of Gov Docs/Microforms at LSU Libraries:
Tasha McClain!

Tasha is our new Circulation/Student Supervisor Librarian.  She comes to us from Prairie View A&M University in Prairie View, Texas where she worked as a reference and instruction librarian.  Her undergraduate degree in Sociology is from Northwestern in Natchitoches, and her MLIS is from University of North Texas. 

Welcome, Tasha!

Tuesday, June 24, 2014

Public Access Assessments Reassurance

Louisiana Selectives:

I am almost done turning in your assessment surveys.  As they arrive in DC, GPO will be contacting you to make a date for a phone consultation.  The text below is taken directly from the FDLP Desktop and helps explain how the PAA's are done.  You may note that I've emphasized the ideas about "work in progress."  It's very important to let the GPO Representative know what your situation is and any ways you are working (or even planning) to improve it.  GPO is there to help, not to harass. 

So, take a quick look at the info below.  If you have questions as your turn to be consulted comes up, let me know.  I'll be at ALA from the 26th to the 3rd but plan to check email frequently.

From the FDLP Desktop/Requirements/Guidance:

Contact GPO and your regional librarian if you have any questions or you wish to discuss your library's individual situation and the different options available.

Please remember that a PAA does not evaluate individual library staff members. It is, rather, an evaluation of your library's Federal depository operations and services for which the library administrator has ultimate responsibility.

Individual depository libraries make local determinations on how to apply the FDLP legal and program requirements and GPO evaluates libraries within context. GPO outreach librarians assess the conditions at an individual library on the day of the review to provide a snapshot of the depository operation and services.

The outreach librarians also give the library credit for work in progress or plans the library is developing that will enhance or improve depository operations or services.

GPO librarians are also aware that changes in the library environment may be beyond your control and have an impact on Federal depository operations or services.

If you find that your library is not currently meeting all requirements and regulations, you may determine alternate processes or procedures that you will pursue to bring your library into greater compliance. Some activities take time, such as cataloging a large collection.

The library specialist notes in a PAA any efforts your library makes.

Please note that there are many ways to fulfill requirements and regulations in the FDLP. GPO personnel and your regional librarians are available to discuss options and best practices with you. Take advantage of the FDLP network of expertise that is available to you for consultation.

Tuesday, June 17, 2014

Posting #2--Comments on Draft of New Disposition Instructions

As mentioned in my recent posting on Bayoudoc, I have sent you a draft copy of the Updated Disposition Instructions and am hoping you will make comments/suggestions about that draft here in this posting. 

If I don't hear anything from anyone else by the end of this month, I'll just take Lori's suggestions and make some changes based on those.

Here are the comments/suggestions made by Lori Smith on May 16th:

* The policy doesn't mention the fact that superseded items exist, and doesn't say whether or not we still need to offer them.  If we do, is it just specific items, or is it everything?

* The asterisk leading to the note about the "Five-year rule" is confusing.  I expected the note to be at the bottom of the page like a footnote, but it was in the middle of the page.  Maybe you could just put the note in parentheses after the sentence that now ends with the asterisk.

* Is it really necessary to put within the discard instructions all the nitty-gritty details about creating and posting lists to the site?  Theoretically we should normally be reviewing and updating the instructions every five years when we review the rest of the Plan.  Those details about posting lists may change a lot more frequently than that.  Is there anything in the draft that people couldn't find in the ASERL LibGuide?  If not, it seems it would be much easier just to refer people to the LibGuide rather than repeat (and have to update) all the step-by-step instructions here.

* In the timelines section, to make it clearer how the phased in access to offers works, it might be helpful to add something like:

Primary Regionals - Have access to offers days 1-45.

Primary Selectives - Have access to offers days 6-45.

CoEs - Have access to offers days 11-45.

Other Regionals - Have access to offers days 26-45.

Other Selectives - Have access to offers days 31-45.


* When the policy says "Any offers which have not been selected after 45 days will be expired from the system," it might be helpful to add "After they have expired, offered items can be discarded.  They may not be sold, but can be offered to other libraries or to the public free of charge."

* I suggest rewording the paragraph that starts "Within 24 hours of posting...," as follows:  Within 24 hours of posting your list, both Regionals (LSU and Tech) have access to the list and we are the only libraries that can request things from that list for 5 days.  If we have a problem with your withdrawing something from your collection, we will contact you to discuss that item.  After that discussion, if we have denied you permission to withdraw that item, you would remove it from your list.  Otherwise, or if we raise no objections during that five-day period, you automatically have permission to withdraw the listed items and they will stay on your list until someone else requests them or forty-five days have passed--whichever comes first.

* I think it will just confuse people if anyone continues posting their lists on Bayoudoc.  I think we should either ask selectives to announce it on Bayoudoc whenever they've posted a new list to ASERL, or simply encourage the selectives who wish to fill gaps to check ASERL once a week for new items.

* The instructions don't mention postage at all.  I think it would be helpful to say that offering libraries are generally expected to pay for postage but they can make other arrangements with requesting libraries as necessary.  (That is the ASERL policy, right?)

* The instructions don't say anything about the national needs and offers list.  I don't think it could hurt to say that it exists and that selectives might want to offer large sets or rare titles there if no one in ASERL requests them.

Thursday, June 12, 2014


In an astonishing turn of events, the Louisiana FDLP Blog has come back to life yet again!  The audaciousness, the resiliency, and the "never-give-up" attitude have astonished one and all in the Pelican State! 

Based on questions, concerns, and feedback from today's virtual meeting, I will be addressing some important issues--beginning with the discussion of the Public Access Assessments due to GPO this month.

First, and foremost, I want to clarify that all Selectives will receive phone calls from GPO after their Regional sends in its responses to the Public Access Assessment questionnaire.  Thank you, Rita, for pointing this out.

Again, the questions on the questionnaire are as follows:

1)       Does this library submit depository publication withdrawal or disposal lists according to your region's established rules?
2)       Has the library weeded its depository collection recently?  When? How often?
3)       To the best of your knowledge, does the library provide reference and interlibrary loan assistance to users of the library collection?
4)       To the best of your knowledge, has the library ever referred library users to another library when the collection or necessary knowledge was not available at the library?
5)       Does the library communicate and participate within the region? How and how often?
6)       Does the library communicate and cooperate with you and your library? How often? (For example, does the library respond to any questions you may have asked?)
7)       Do you have any other comments about the library?  Are you aware of any major changes currently taking place or being planned at the library?
If you have not already done so, please send me any information you would like me to use to answer these questions.  I will be starting my reply process tomorrow, Friday, June 13 (an inauspicious day, but I can't put it off any longer!), so please have the info to me no later than Friday, June 20, when I plan to wrap this project up.
Thanks, now on to Posting #2. . . .

Wednesday, January 2, 2013

Latest article about new disposition process

For more details about the ASERL Needs & Offers Automated Tool, read the following article published in this month's FDLP Connection:

Remember: in 2013, we are going to start training y'all to use this system.  You'll love its simple and straightforward approach to disposing of materials.


Tuesday, November 6, 2012

Halloween at LSU Gov Docs

Here's a photo of three toothy ghouls that was taken by Michelle Donlin at the Halloween festivities at LSU Libraries Gov Docs Dept.  Left to right:  Izza Islam, Student Worker Extraordinaire; Michelle Caldwell, Student Worker--soon to be Graduate Assistant!; and Debbie Cannon, Library Associate Extraordinaire--soon to be retired (this Friday is her last day--boo hoo!).

And look at the Trick or Treat goodies that the department was offering!  All my favorites.

Anyone have photos to share of your department's fun events--or even not so fun events?  Bring 'em on!