Newest Suggested changes to Appendix 5: Change 3

The information below should be updated and moved to the previously mentioned addendum. In this addendum, reference would be made to the current agreement among Regional Libraries to hold certain superseded titles (noting that this agreement is in discussion at this time); and reference would be made to the recently disseminated "Guidelines for Depository Libraries: Substituting Online for Tangible Versions of Depository Publications by Selectives."

Titles that LATECH and LSU agreed to retain from the 1991 publication “Regional
Libraries Superseded Decisions, 1989-1991.”Other titles that the Regional
Libraries have decided to retain. (Selective Libraries will receive a list of
any titles that Regional Libraries retain based on local retention policy
decisions. This list will be modified semi-annually, if needed).

Note:
If a library supplements or replaces depository material by purchasing the same
title in another format, e.g., microform or CD-ROM, the depository items cannot
be bartered or exchanged and must be offered to the regional library if the
purchasing library wishes to dispose of them. Under these circumstances, the
discarding library does not need to adhere to the five-year retention period but
may offer the depository items at the time of replacement.

Newest Suggested changes to Appendix 5: Change 2

Procedure:

1. Create a list of materials to be discarded:
Superseded materials should be on a separate list from regular discards.
Include all contact information on the list such as: library name, depository library number, e-mail address, and contact person.
List call numbers in SUDOC order.
Separate call numbers by format: Paper, electronic, microfiche, etc.
List the complete title of each publication.
Indicate if the document is bound.Serials should include the series title and holdings (vol., no., years).
If the material is in poor condition, please note this information.

In addition to these general guidelines, a link to the preferred form should be inserted here:

http://www.latech.edu/library/gov/sel.shtml

Newest Suggested changes to Appendix 5: Change 1

First suggested change (note that sentences above and below text to be changed are retained to give context to the proposed changes):

Items listed on a discard list must have been received in the depository library five or more years prior to the date of the discard request.

CHANGE FROM: Superseded items included on discard lists at the request of Louisiana’s Regional Depositories are an exception to the five-year rule.

CHANGE TO: Exceptions to this rule include superseded items and tangible items being replaced by online equivalents. Details of these exceptions can be found in "Addendum XXX" [An addendum would be created explaining these exceptions.]

Selective libraries wishing to withdraw documents should consult the Federal Depository Library Handbook for general rules on how to treat withdrawn material. It should be noted that no library is required to discard any depository library materials.

ALA Election Results Give GODORT a Louisiana Presence

ALA GODORT is adding to its list of officers two members of our Louisiana Docs Family: I will be the Federal Documents Task Force Assistant Coordinator/Coordinator-Elect; and Rebecca Blakeley will be the State and Local Task Force Secretary.

Did I miss anyone else from our fair state?


Click here for full election results.

As promised--the new template:

As mentioned earlier in a side-bar notification, Rita and I are launching a new template for you to use when sending disposal lists. To see it now, please go to LA Tech's site:


http://www.latech.edu/library/gov/sel.shtml


Special thanks to William Charron of Nicholls State University, who created the original of this template.

Wetlands Display by Molly Fischer

Molly Fischer has jumped right into the waters, so to speak, with a new Docs display on Wetlands. One of the items in the display is Nicholls Library's Cynthia DuBois' and William Charron's Wetlands Bibliography-Webliography, a fantastic resource. For more information, contact Cynthia at:

cynthia.dubois@nicholls.edu

FDsys is out of the box!

Just in case you didn't already know this, FDsys is up and running--although not fully populated. Nevertheless, you can start using it in conjunction with GPO Access while all of the files are being migrated over.

http://fdsys.gpo.gov/fdsys/search/home.action